There's quite a few ways to add contacts to your address book. In the beginning, you're likely to import your address book from another source. Vrijedi za: Outlook Outlook Microsoft Outlook Microsoft Office Creating a contacts distribution list is a two-step process. In this chapter from Microsoft Outlook Step by Step, learn to organize the contact records into an individual address book, import a fresh.
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The address book is usually created when you create a Personal Folders profile, a new Outlook Address Book for the current Outlook profile, follow next steps. Create an address book in Outlook or Outlook to look up and select names, email addresses, and contact groups when you send email. Get step-by-step help and tips on how to use and get the most out of your Constant Manually exporting a file of contacts from Outlook or results in a . From main menu, select File > Export > Other Address Book.
You can also display images, such as photographs or corporate logos on business cards, to provide additional information when you view contacts in the default Business Card view. To complete the exercises in this chapter, you need the practice files contained in the Chapter09 practice file folder.
The exercises in this chapter also use Outlook items you created in exercises in previous chapters. Outlook displays your default address book when you click the People link or button on the Navigation Bar. The default address book content is stored in a folder named Contacts. If you connect to a Microsoft Exchange Server account, the default address book is part of that account, and the information you store in the address book is available on all devices from which you connect to your account.
You can track all your contacts—business and personal—within the address book of your default email account. However, you might find it useful to create a separate address book that contains contact records for only a specific group of people.
For more information, see Quickly locating contact information later in this chapter. You create an additional address book by creating a folder that has a designated purpose of containing contact items a contact folder. You can move and copy contact records between address books in your Outlook configuration. As with other folders, you can share the contact folder with other Outlook users on your network, or you can export it for distribution to other people.
Unlike the Calendar module, in which you can display multiple calendars, the People module can display only one address book at a time. When you have multiple address books, you can switch among them by choosing the address book you want to display from the list in the Folder Pane of the People module or from the Folder List in the Mail module.
You need the contact records you created in Chapter 4 to complete this exercise. Display the People module, and then follow the steps. Because you are creating this folder from within the People module, Contact Items is selected by default. However, you can create any type of folder from within any module. The name of this folder begins with SBS so that you can easily differentiate it from other folders in your mailbox.
In the Select where to place the folder list, click your account name or Mailbox , depending on your account configuration to place the new folder at the same level in the Folder List structure as your default module folders.
The address book appears in the My Contacts list.
On the Navigation Bar , click the Mail button to display your Inbox. Click the Folders button to display the Folder List , which includes all the folders in your Outlook configuration rather than only those containing mail items. The SBS Contacts folder appears in alphabetic order in the list. A contact card icon next to the folder name indicates that it is a contact folder, designed to hold contact items.
Although the Folder List still appears in the Folder Pane , the ribbon displays the groups appropriate to an address book. On the Navigation Bar , click the People button to display the usual People module Folder Pane , which provides easy access to your address books.
The same features available within your main address book, such as the contact index, are available within this custom address book. In the My Contacts list, click Contacts to display your default address book, which currently contains the five contact records you created in Chapter 4. If you use a webmail service or another, your contacts are most likely there and will need to be imported into Outlook.
Regardless of whether you use Gmail or Yahoo Mail! Normally this is easily accomplished by simply accessing the settings or options from your email account or client and then choosing the export contacts option. Normally then, all you need to do is then import them into Outlook.
This is a fairly straightforward process, and it will be similar in most email applications. We recommend you read our article, which explains how to export and import contacts into Outlook , and vice-versa. You might have heard vCards Virtual Card File or. Regardless, there are several ways that you can handle vCards in Outlook. The most likely scenario is where you might need to import a contact from or export to a vCard. How-To Geek has a complete description of this process , which will quickly bring you up to speed on that.
Sometimes, you might have many vCards stored in a single vCard file.
If you try to convert this file however, only the first vCard in the file will be imported. In order to overcome this limitation, you first need to convert to a. CSV file and then import that into Outlook. We recommend you read this article for a complete description of that process. Finally, you can export all your contacts to individual vCards or one single master vCard, as described in the previous paragraph.
Once again, we have a great little tutorial on how to do this , so with that you should be up to speed on how to get you vCards in and out of Outlook with relative ease.
From the list, we select our group members. For example, you can forward the group as a Vcard or Outlook contact, add notes about the group, email the entire group, or create a meeting with only those group members. We see now our new group in our contacts list, denoted by group icon.