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A The status bar contains information on system messages, as well as system information such as client, user, transaction codes, and response time. D Favorites can consist of Web links, standard and customer transaction codes, and links to other files such as Microsoft Word documents or PowerPoint files. Navigation Answer: C Although you could locate the information in the SAP Library, the most efficient method is the application help because it is context-sensitive.
Here you will find comprehensive information about the application. Following are the types of system-level help that are available in the SAP system: Glossary You can search for definitions of terms here. F1 F1 is field-level help that provides information about the field.
F4 F4 is field-level help that provides a list of field values or an option to search for the information in the case of an extensive list. A F1 provides help on the purpose of a specific field, and also provides technical information for the field. Here you will find the parameter ID for the field in question.
Navigation True This is true. Context-sensitive application help makes it easier for you to locate assistance with specific applications. Fundamentals Unit 3: System-wide Concept Lesson: These concepts, organizational elements, master data, and transactions, are the basic elements designed and utilized to represent a company's enterprise structure and business processes within the SAP system.
Following are brief descriptions of the concepts that will be discussed in more detail in this lesson. Organizational Elements A company's enterprise structure is mapped to SAP applications using organizational elements.
Master Data Created centrally and available to all applications and all authorized users, master data also has an organizational aspect because its information is organized into views that are assigned to organizational elements. Transactions Transactions are application programs that execute business processes in the SAP system.
Examples include create sales order, change customer master, or display a sales order's list report. In global companies, these processes take place across national and company boundaries.
IDES must also have a record of all transactions. Company Code The company code is a legal independent accounting unit representing the central organizational element of financial accounting. System-wide Concept represents the tax law national view of the company, the fiscal calendar, the local currency, and the tax reporting requirements. Plant A plant can manufacture product, distribute product, or provide a service; it is the central organizational unit of production. Storage Location Material stocks in Inventory Management can be differentiated within one plant according to storage location.
Sales organization The sales organization is the central organizational element in sales order management that controls the terms of sale to the customer.
Distribution Channel Distribution channels can be used to define how different products reach consumers, for example, wholesale. Organizational Unit Organizational units describe the various business units that exist in an enterprise. Often units are loosely defined as functional or regional departments. Position Positions are the individual employee assignments in the enterprise. Organization Structure: It operates worldwide and has a number of subsidiaries.
This company's processes are using during this training course to demonstrate the solutions provided by SAP.
As a model company, IDES has a large number of business branches and branch- specific subsidiaries. Business processes are fully set up and include all core areas, such as downloading, sales, marketing, and manufacturing. The scenario for the IDES is described in detail below.
As an international company, IDES has several holdings and requires the ability to report to shareholders on an international bases. Management's goal over the next year is to increase profits.
Costing analysis reports, cash management reports, and overhead cost reports are to be captured to a business intelligence system for management review. Products are manufactured at a number of production locations worldwide. Global planning ensures that deliveries are made from the nearest distribution center. A user-friendly interface and a product search function make it easy for customers to create download requests. System-wide Concept Figure System-wide Concept IDES employees can access personnel records from an Internet portal and make changes to their benefits, as well as download office supplies and assets billable to their cost centers.
Centrally stored master data means data records are always consistent, up-to-date, and free of redundancy. Master data also has an organizational aspect because its information is organized into views that are assigned to organizational elements.
The three-part structure of master records makes it possible to flexibly depict the various organizational structures of an operation. Integrating all of the corresponding data such as customer or material into one single database object means that the problem of data redundancy is not an issue and data integrity is enhanced. All areas can use the stored data, including sales, downloading, inventory management, materials planning, invoice verification, finance, and human resources.
Customer master A customer master contains key information that defines the business relationship between a company and its customer. Company code data controls the posting procedure and subsequent processing, such as payments and dunning.
Sales organization data provides information on customers for support execution of such business processes as entering sales orders, shipping, billing, and processing payment.
The customer master's "three-part structure" is represented by: General Data: This data is equally relevant to every company code and every sales organization within a company. Data for Company Codes: This data reflects company-specific agreements with the customer. Data for Sales: This data has different characteristics for a company's sales organizations and channels. The layout of customer master records also leaves room for special requirements. Material Master The material master contains all of the key information a company needs to manage a material within its organization.
The material master defines, among other things, how a product is sold, manufactured, downloadd, inventoried, accounted, and costed. The information in the material master is grouped into views that are organized by business function. The majority of the views in a material master are at plant level. Master Data: Customer Master Figure These master records follow the same basic three-part structure, as do other master records.
The functions of Organizational Management enable you to quickly and efficiently map your current organizational and reporting structure with its organizational objects - organizational units, jobs, positions, and tasks. System-wide Concept Organizational Units describe the various business units that exist in your enterprise. Multiple organizational units and their relationships form the organizational structure.
Organizational units can be loosely defined as functional or regional departments, or as project groups, depending on the type of organization. Personnel Record Jobs Jobs serve as descriptions, or templates, that apply to several positions with similar requirements, tasks, or other characteristics.
Positions Positions are the individual employee assignments in the enterprise. Persons occupy positions. A position inherits a job's characteristics, but you can also define additional characteristics specific to that position. Whereas positions are concrete and can be occupied by holders for example, administrative assistant in the marketing department , jobs are general classifications of functions in an organization for example, administrative assistant , that are defined by the characteristics assigned to them.
Job descriptions apply to several different positions with similar characteristics. Persons Persons hold positions within the organizational structure. Persons represent employees in your company.
System-wide Concept Transactions Transactions are application programs that execute business processes in the SAP system. Whenever possible, master data is copied during transaction processing, thus avoiding re-entry of data. For example, when executing the transaction Create Sales Order, the user must enter the customer master number; this copy is in all of the relevant customer information.
Likewise, once the material master numbers are entered for the items being ordered, the relevant material data will be copied into the sales order. In addition, when performing each transaction, applicable organizational elements must be entered. Whenever a transaction is executed in the system, a document is created. That document, a data record of the transaction, contains all of the relevant predefined information from the master data and organizational elements. System-wide Concept Exercise This information could be located in various places in the customer record.
Locate a customer master record. Within the master record views find information related to the organization areas of. Using the information provided in the table, display the customer master record. Locate the following General Data. Locate the following Company Code Data. System-wide Concept Hint: You will need to choose the Company Code Data icon from the application toolbar.
Locate the following Sales Area Data. You will need to choose the Sales Area Data icon from the application toolbar. Using the information provided in the table, change the following information in customer master record. System-wide Concept Solution Display and Change a Customer Master Task: System-wide Concept a Choose the General Data icon. Waldstrasse 86 — Account in the table provided below: System-wide Concept c Record the Shipping conditions in the table provided below: You will receive a system message that the customer master record has been created.
Locate various organizational and field-level information contained within the material master record. Using the information provided in the table, display the material master record.
You will be required to enter or select information in several screens before you can access the material record. As a new user you need to locate the specific Field information listed in the table below.
Confirm the data by entering the information in the Data column of the table provided. The data is located on several tabs. The tab names are provided in the table listed below under the View column header.
Display a Material Master Task: Sales Org. Data 1 view. A new dialog box appears requesting organizational elements. The material master record now displays.
You should be on the Basic data 1 tab. Sunny Sunny. You are now viewing the Sales Org Data 1 tab. You are now viewing the Plant stock tab. Task In this exercise, you will create a new material master record using the data specified below. You will navigate to three different views and enter the data before saving the material master record. Creating a material master record requires that you enter the industry sector, material type, views, and plant information relevant for the type of material master record you are trying to create.
Using the information specified below, enter the data for the initial material master creation screens. Data 1 View Sales: You need to navigate through the three different views and enter the data specified below. System-wide Concept Sales: Sales Org 1 Tax Classification 1 Sales: Grp Sales: Creating a New Material Master Record Task In this exercise, you will create a new material master record using the data specified below.
Mechanical engineering. Trading Goods. System-wide Concept h Select the Sales: Data 1 view i Select the Sales: The material master record displays. You should be on the Basic Data 1 tab 2. Sales Org 1 Delivering Plant Sales: PC pieces. Sales Org 1 view. Press OK if dialog box appears. You are now in the Sales: System-wide Concept t Enter Availability Check: You will receive a system message that the new material master record has been created. System-wide Concept Lesson Summary You should now be able to: System-wide Concept Unit Summary You should now be able to: System-wide Concept Test Your Knowledge 1.
Which of the following are examples of organizational elements? Which of the following is a true statement about master data? Name the two types of master data discussed in this lesson. Which of the following is a true statement about customer master data? Transactions are application programs that execute business processes in the SAP system. System-wide Concept 7. What is created in the system each time a transaction is executed?
System-wide Concept Answers 1. True A company's enterprise structure is mapped to the SAP applications using organizational elements. D Organizational elements include legal company entities, plants, storage locations, sales offices, and profit centers, and may be assigned to a single application such as sales organization is assigned to sales order management , or to several applications such as plant to procurement and production planning.
D Integrating all of the corresponding data such as customer and material into one single database object means that the problem of data redundancy is not an issue and data integrity is enhanced.
All areas can use the stored data, including sales, downloading, inventory management, materials planning, invoice verification, and so on. B A customer master contains key information that defines the business relationship between a company and its customer. A material master contains all of the key information a company needs to manage a material within its organization. A The customer master contains key information that defines the business relationship between a company and its customer.
These customer-specific parameters support execution of business processes. System-wide Concept Transactions are application programs that execute business processes in the SAP system. C Whenever a transaction is executed in the system, a document is created. This document provides a data record of the transaction and contains all of the relevant predefined information from the master data and organizational elements.
Fundamentals Unit 4: Create a download Order for a Stock Material Sales Order Management…………………………………………. Create a Sales Order……………… Create a Delivery……….. Display a Bill of Material Create and Confirm a Production Order Logistics Lesson: Procurement Lesson Overview In this lesson you will gain an understanding of the Procurement processes and how Procurement is integrated within other solutions.
Materials are procured directly for stock. IDES employees can procure consumable materials directly from online catalogs. Procurement Process Overview Procurement in mySAP ERP covers not only traditional processes such as requisitioning, download order management, and invoice verification, but also catalog-based self-service requisitioning for maintenance, repair, and operations MRO materials and services.
This catalog integration is expanded to maintenance operations and project management. Procurement in mySAP ERP improves procurement processes by facilitating plan- driven and ad hoc downloading, complete inventory management, and intelligent reporting on all procurement activities. In addition to providing supplier relationship management tools, mySAP ERP enables supplier selection and qualification, contract negotiations, bid invitations, and vendor evaluation.
Support for process variant optimization allows individual categories of material or services to be procured in the most appropriate way; for example, the subcontracting process supports the delivery of components required by outsourced manufacturing steps, and procurement through invoicing plans helps improve rental and leasing processes.
The basic Procurement or download to Pay cycle for a service or material consists of the following phases: Determination of Requirements Material requirements are identified either in the user departments or via materials planning and control.
You can enter download requisitions yourself or they can be generated automatically by the materials planning and control system. This can cover both MRP and the demand-based approach to inventory control. Logistics basis of past usage are important aspects of inventory control..
Source Determination mySAP ERP helps you identify potential sources of supply based on past orders and existing longer-term download agreements. This speeds the process of creating requests for quotation RFQs , which can be sent to vendors electronically via EDI, if desired. Vendor Selection and Comparison of Quotations The system is capable of simulating pricing scenarios, allowing you to compare a number of different quotations. Rejection letters can be sent automatically.
download Order Creation The download order adopts information from the requisition and the quotation to help you create a download order. As with download requisitions, you can generate download orders yourself or have the system generate them automatically. Vendor scheduling agreements and contracts in the SAP system, types of long-term download agreement are also supported.
Procurement download Order Follow-Up The system checks the reminder periods you have specified and, if necessary, automatically prints reminders or expediters at the predefined intervals.
The system also provides you with an up-to-date status of all download requisitions, quotations, and download orders. Logistics Goods Receiving and Inventory Management Goods receiving personnel can confirm the receipt of goods simply by entering the download order number. By specifying permissible tolerances, downloaders can limit over- and under-deliveries of ordered goods. Invoice Verification The system supports the checking and matching of invoices.
The accounts payable clerk is notified of quantity and price variances because the system has access to download order and goods receipt data. This speeds the process of auditing and clearing invoices for payment. download Orders A download order is a formal request to a vendor to supply certain goods or services under the stated conditions.
You can create download orders without reference, or with reference to a download requisition, a request for quotation, or another download order.
When you enter the download order data, the system suggests default values. For example, the system suggests the ordering address, as well as the terms of payment and freight incoterms from the vendor master record. If you have maintained a material master for a given material in the SAP system, the system suggests the material short text or the material group, for example.
If a downloading info record already exists in the system, the system copies a price proposal to the download order. You can either send the download order to a vendor or carry out a stock transport order in another plant belonging to your company or group. With a stock transport order, you can take into account the associated freight costs in the download order. Self-Service Procurement Self-Service Procurement allows employees to create and manage their own requisitions. It relieves your downloading department of this administrative burden while making the procurement process both faster and more responsive.
Providing catalogs of the most frequently ordered materials ensures that employees can easily manage their own download orders in accordance with your organization's rules. Logistics Figure download Order Figure Self-Service Procurement Self-Service Requisitioning means downloading non-strategic goods, that is, goods not directly linked to the value chain often called MRO: This includes, for example, office materials, work clothes, and IT equipment.
Logistics Inventory Management Posting a goods receipt to stock with reference to a download order has a number of advantages for you, including: This makes it easier to enter the goods receipt and check over-deliveries and under-deliveries when goods arrive.
The downloading department can send a reminder about late deliveries. The system also records the storage location for the materials you place into stock in the plant. Goods Receipt Invoice Verification The procurement process is concluded by the invoice verification process, during which invoices and credit memos are entered and the contents and prices are checked for accuracy. Logistics verification; the appropriate information for these tasks passes on to other departments.
Invoice verification, therefore, creates a link between Procurement and Accounting. When you enter an invoice with reference to a download order, the system suggests data from the download order and the goods receipts for the download order for example, vendor, material, quantity still to be invoiced, terms of payment, and so on.
Invoice Verification If there are discrepancies between the download order or goods receipt and the invoice, the system warns the user and, depending on the system configuration, blocks the invoice for payment.
The posting of the invoice completes the invoice verification process. The system updates the download order history and Financial Accounting initiates payment for the open invoice items.
Messages You can issue all downloading documents as messages. Each time you create an RFQ, download order, contract, or scheduling agreement, the system can create a message from the document affected. This message is then placed in the message queue. The message queue contains all messages that have not yet been transferred to the vendors. To issue the message by printing, e-mail, fax, or EDI from the message queue, you have the following options: The system issues the message directly from the queue, in other words, as soon as you save the document.
Either you schedule a background job that processes the message queue in determined intervals, or you start the issue directly from the downloading menu. Logistics job and start the issue manually only as an exception such as for rush orders. Messages For the message issue, you can specify which header texts and item-based texts the system issues.
The header text is printed at the top of the download order and contains general information. Item texts describe a download order item in more detail.
You can also include and issue standard texts. In the ordering transaction, you can display a document on your screen before printing it. Logistics Exercise To procure the material, you need to create a download order that can be forwarded to the vendor. Create a download order for a stock material. Using the data provided in the table, create a download order for a stock material. Record the download order.
Display the download order. Logistics Solution Baltus Baltus AG Gr. If you do not see the details in the header of the download order, choose Expand header to expand the header area. The Org. Logistics h Choose Enter. If you do not see the details in the item area of the download order, choose Expand items to expand the item area. You receive a system message that a download order was created. Record your download order number in the table provided.
Your download order number will default, so a user entry is not required. Your download order will be displayed. Enter a goods receipt to stock for the order. Enter a goods receipt to stock by referencing a download order and view the documents created by the receipt. Using the data provided in the table, enter a goods receipt with reference to a download order.
Record the material document. Display the material document. You can display the material documents from the same transaction that you use to post goods issue MIGO by changing the pull-down default from Goods Receipt to Display. If you did not record your download order number, you may search for your download order number by choosing the binoculars icon and searching on the Material field using the material number T-MM.
You will receive a system message that a material document has been posted. Logistics a Choose Display.
You need to post the vendor's invoice. Post the vendor's invoice for the 10 spiral casing slugs. Using the data provided in the table, post an invoice.
Record the invoice document. To locate the download order number, use the F4 search option. You can search for the number by vendor. The total amount information including tax can be found on the upper right corner of the transaction.
If the amount entered is correct, the balance must be 0. Logistics Hint: The invoice may be posted if the balance indicator is green. If the balance indicator is red or yellow, please contact your instructor. Logistics Lesson Summary You should now be able to: Logistics Test Your Knowledge 1.
What is the highest organizational unit? A downloading Organization is the organizational unit responsible for negotiating pricing conditions with your suppliers. What type of master records can be used during the procurement process?
Which of the following department views may be part of a material master record?
A single material master record will be created even if more than one department uses this item. Which of the following are integration points with the Materials Management module? From which master data can information default into a download order?
You can create a download order for a vendor or another plant within your organization. What do you call a download order sent to another plant? When you enter an invoice with reference to a download order, the system suggests data from the download order and the goods receipts.
Logistics Answers 1. B Client is the highest organizational unit in all of the SAP application areas. A client is a self- contained unit in the SAP system with separate master records and its own set of tables. True A downloading organization negotiates downloading conditions for plants to which it has been assigned. A downloading group is a downloader or group of downloaders who are responsible for specific downloading operational tasks.
This minimizes data entry by copying the data from existing master records as default values into the downloading documents. A, B, C, D, E The material master contains all of the key information a company needs to manage a material within its organization. The material master defines among other things how a product is sold, manufactured, downloadd, inventoried, accounted, and costed. True The SAP system is designed so multiple departments share the same material master record.
Logistics 7. B In the SAP Materials Management module, the standard flow of transactions in the basic procurement process is as follows: E Data from the material master and vendor master can default into a download order.
A download requisition is not a type of master data. C A stock transport order is a download order sent by one internal plant to another.
True An advantage of entering an invoice with reference to a download order is that the system suggests this data, thereby eliminating the need to re-enter the data.
Timely handling and delivery of sales orders is key to their business success. Businesses benefit from a complete overview of the customer life cycle, including order status, billing, payment, and credit management.
In addition to the back-office features, mySAP ERP also supports Internet sales, sales entered through mobile devices such as handhelds, and basic call center functionality.
The Sales Order Processing or order to cash scenario describes the complete process, starting with pre-sales activities, moving to the creation of the sales order, continuing with the sales order fulfillment, and ending with the invoicing of the sales order and the parallel process of the creation of the posting in financial accounting.
The basic sales order processing cycle for a service or material consists of the following phases: Pre-Sales Activities Pre-sales activities can be inquiries or quotations entered in the system. These can then be used as reference during the creation of a sales order.
Sales Order Creation and Availability Check The sales order can adopt information from the pre-sales documents a quotation or an inquiry. Sales scheduling agreements or sales contracts long-term sales agreements can also be created with reference to a sales order and are supported by the sales process steps. During the creation of the sales order, the availability of the material can be checked to confirm the customer's requested delivery date.
Sales Order Management Delivery and Goods Issue An outbound delivery is the basis for a process when the goods are physically moved as well as for the posting of the goods issue.
Picking can be fulfilled through the use of the Warehouse Management system and transportation can be planned and carried out. Billing As the final step in the sales process, an invoice is issued, which must also be reflected in accounting. Sales Order During sales order creation, the system can carry out basic functions: The data resulting from these basic functions for example, shipping dates, confirmed quantities, prices, and discounts is stored in the sales document.
The resulting data can be displayed by a user and, in some cases during subsequent processing, manually changed by the user. Sales Order Delivery Shipping is an important part of the logistics chain. In shipping processing, all delivery procedure decisions can be made at the start of the process by: Shipping Functions The shipping module supports the following functions, which include but are not limited to: Delivery and Goods Issue The most commonly used document used to support delivery processed is the Outbound Delivery document.
In its role as central object of the goods issue process, outbound delivery supports all shipping activities, including picking, packing, transportation, and goods issue. During the outbound delivery process, shipping- planning information is recorded, status of shipping activities is monitored, and data accumulated during shipping processing is documented.
When the outbound delivery is created, the shipping activities, such as picking or delivery scheduling, are initiated, and data that is generated during shipping processing is included in the delivery. Range of Functions An outbound delivery can be created as follows: You can make agreements with your customers for complete and partial deliveries and for order combinations.
Outbound deliveries can be combined to form a single group of deliveries. A variety of warehouse and sales overview reports allow you to monitor created outbound deliveries and outstanding sales activities. Hope our free Sap tutorials in this website is really helpful for you. Also visit their official website and help portal for getting more details about the company and product documentations. But confused about functional modules?
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