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A CIP catalogue record for this book is available from the British Library. Microsoft Press books are available through booksellers and distributors worldwide. Nov 7, Data Analysis. • Excel and VBA. Excel. ®. Microsoft. ®. ALL- I N- O To access the Cheat Sheet created specifically for this book, go to. Dec 23, In today's post, please enjoy two excerpts – Chapters 3 & 5. Chapter 3 - “From Numbers to Formulas” - Calculations in Microsoft Excel are.
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Fully updated for the new release, this latest edition provides comprehensive, soup-to-nuts coverage, delivering over pages of Excel tips, tricks, and techniques readers won't find anywhere else. The calculation method to use is obvious. As you probably can guess, the formula doesn't have to be rewritten for each cell.
Figure A multiplication table as an example for using mixed references. If you could lock the column or row reference, you could copy the formula created in cell B3 in the table shown in Figure to the cells below and to the right. The row reference for the values in column A has to remain relative so it can be adjusted when copied vertically.
This way, the reference to the row is not changed when the formula is copied vertically, but the column references are adjusted when it is copied horizontally.
You will always get the correct results see Figure Figure The results are correct when mixed references are used. The basic principle is this: For a mixed reference, the part after the dollar sign is locked and cannot be changed when copied.
You can press the F4 key to change the reference type. Click into the cell reference in a formula and press F4 several times. Each time you press F4, the syntax changes relative to absolute to mixed to relative, and so on.
If you enter a formula in row 1, Excel fills the adjacent empty cells below with the new formula. What Is a Circular Reference? Circular references are mostly generated by input errors. A circular reference is a reference to a cell containing the formula, in other words, a reference to itself. Excel cannot resolve formulas with a circular reference. Instead you receive the message shown in Figure Figure Wrong input in cell D3 and error message. If you click OK in the error message, the circular reference toolbar appears in the table window of Excel see Figure Figure The circular reference toolbar in Excel You can use the circular reference toolbar to iterate through the cells within the circular reference.
Use the Trace Dependents and Trace Precedents buttons to see what caused the problem. If you click OK in the circular reference warning in Excel , a help window shows instructions on how to handle circular references see Figure Figure Excel help for circular references. Then click the displayed references see Figure However, here and in the status bar , only the circular reference entered last is displayed. Caution If you close the warning and the help window and don't correct the circular reference, no other warning is displayed when you enter another formula with a circular reference in a cell.
However, the status bar shows circular references.
So correct circular references immediately, because you might forget later. Inside Out More about Circular References Excel cannot calculate all open workbooks automatically if one workbook contains a circular reference. You have to remove the circular reference or you can calculate each cell included in the circular reference by using the results of the previous iteration.
If you don't change the default settings for iterations, Excel ends the calculation after iteration steps or if the values in the circular reference change by less than 0. Chapter 5 Functions in Names Using Excel functions in names can extend a simple naming facility and offer possibilities for specifying arguments in these functions.
In addition to basic relative, mixed, and absolute cell references, the use of names for functions provides further possibilities. The workbook must be saved, otherwise an empty string "" will be returned. The following steps describe how these functions are used: 1.
Figure Entering a calculation for the name Path. Select the Define Names command and enter File name in the Name box. If you use the CELL information function, make sure that the sheet name displays the tab label on each sheet by defining the optional second argument.
This covers names up to the maximum allowed length. The following steps show how to use this formula: 1. Select the Define Names command. Enter Sheet name in the Name box. Excel introduced a new tool: the Name Manager see Figure Doing the exercise with the practice file could have helped to clarify what's going on, if the exercise had not been so perfunctory.
Again, an experienced user would have had no problem going through this quickly, but a beginner would almost certainly want more in the way of explanation and practice, and for a book ostensibly aimed at beginners, this is just another in a long list of failures. The sections on moving data and finding and replacing data are a little better, and the practice files seem to actually be helpful.
Paste Live Preview is an extremely useful new feature and it's explained pretty well. Unfortunately, this is a rare example of straightforward explanation.
The section on creating tables takes a fairly easy-to-understand concept and manages to bury it under an avalanche of words. First you do this, then you do that, and oh, if you do this it also does this and if you didn't mean to do this you fix it and By this point in the book the "step by step" concept has vanished somewhere in outer space. Calculations, Not So Plain and Simple The primary purpose of a spreadsheet is to do calculations on rows and columns of numbers.
To do this, you need to know how to enter formulas properly in cells, and to tell the formulas which cells you want to calculate. The way those things are entered is not particularly intuitive for the beginner, and understanding how it all works is essential for success.
All I can say is, I'm glad I already know how to do this. Trying to figure it out from these instructions would require a lot more dedication than I can muster up. Here's a sample explanation: "When you click a named range, Excel displays the cells it encompasses in the Refers To field. Clicking the Edit button displays the Edit Name dialog box, which is a version of the New Name dialog box, enabling you to change a named range's definition; for example, by adding a column.
You can also use the controls in the Name Manager dialog box to delete a named range the range, not the data by clicking it, clicking the Delete button, and then clicking OK in the confirmation dialog box that opens. Keeping Up Appearances The section that explains how to change the appearance of your spreadsheet is reasonably well done, but relies too heavily on the user working through the process on the practice files.
There are many things one can do to make a spreadsheet more readable, highlight important data and make a printout look good, and the author goes through all of them in a fairly straightforward manner. However, again, the purpose of a spreadsheet is to deal with the data.
I think this section on customizing the look of the spreadsheet should have come after the chapters that explain how to manipulate the facts and figures.
The practice files are set up as examples of things a fictitious business might want to do with a spreadsheet, so the chapters that talk about filtering, reorganizing, combining and analyzing data all make heavy use of the practice files. Again, the explanation of what's being done is perfunctory and the author's writing style doesn't improve.